[{"data":1,"prerenderedAt":175},["ShallowReactive",2],{"industry-cell-hr-payroll-admin-configuration-videos":3},{"page":4,"generated":157},{"pageType":5,"url":6,"industry":7,"videoType":8,"seo":9,"heroH1":13,"heroH2":14,"cta":17,"definition":22,"workflows":25,"challenges":51,"features":69,"security":88,"proof":101,"faq":109,"related":124,"schema":153},"cell","\u002Findustries\u002Fhr-payroll\u002Fadmin-configuration-videos\u002F","HR & Payroll","Admin & configuration videos",{"title":10,"metaDescription":11,"canonical":12},"Admin & Configuration Videos for HR & Payroll Software | Trainn","Create admin videos for HR and payroll software that explain access levels, salary visibility, multi-level approvals and offboarding.","https:\u002F\u002Ftrainn.co\u002Findustries\u002Fhr-payroll\u002Fadmin-configuration-videos\u002F","Admin & configuration videos for HR and payroll software",{"sentence1":15,"sentence2":16},"Trainn is an AI-powered product video and guide creation platform that turns screen recordings of your HR and payroll product into admin and configuration videos and step-by-step guides, with AI voiceover, zooms and subtitles added automatically.","Embed them in your help center so admins find the right steps when they need them.",{"label":18,"microcopy":19,"secondaryLabel":20,"secondaryUrl":21},"Start free trial","3-day free trial, then $19\u002Fmonth.","Get a demo","\u002Fdemo\u002F",{"heading":23,"body":24},"What are admin & configuration videos for HR and payroll software?","Admin and configuration videos for HR and payroll software show HR admins how to set who can see and change what, such as who sees salaries or who approves time off. They matter because one wrong access level can expose every employee's pay. Trainn creates them as short videos and guides from one recording.",{"heading":26,"rows":27},"Common admin & configuration workflows for HR and payroll software",[28,34,38,43,47],{"workflow":29,"whoRecords":30,"bestFormat":31,"sensitiveData":32,"updateTrigger":33},"Set access levels for employees, managers and custom roles","Customer success manager","Step-by-step guide","Employee names","Access options change",{"workflow":35,"whoRecords":30,"bestFormat":31,"sensitiveData":36,"updateTrigger":37},"Choose who can view and who can edit time off","Balances","Permission list changes",{"workflow":39,"whoRecords":30,"bestFormat":40,"sensitiveData":41,"updateTrigger":42},"Let someone move people between access levels without extra rights","Video","Admin names","Security settings change",{"workflow":44,"whoRecords":30,"bestFormat":40,"sensitiveData":45,"updateTrigger":46},"Set up multi-level approvals","Approver names","Approval options change",{"workflow":48,"whoRecords":30,"bestFormat":31,"sensitiveData":49,"updateTrigger":50},"End employment and run offboarding","Employee details","Offboarding steps change",{"heading":52,"items":53},"What makes admin setup hard for HR and payroll software teams?",[54,59,64],{"id":55,"title":56,"problem":57,"howToHandle":58},"challenge-1","A wrong permission affects everyone else","The wrong access level shows a manager everyone's salary.","Show what each level can see before it's assigned.",{"id":60,"title":61,"problem":62,"howToHandle":63},"challenge-2","Security reviews ask how access is controlled","Employee data falls under data protection laws, and auditors ask who sees what.","Keep a short video per access setting.",{"id":65,"title":66,"problem":67,"howToHandle":68},"challenge-3","The customer's admin changes jobs","A new HR admin inherits rules they didn't set.","Keep a guide for each admin setting.",{"heading":70,"rows":71},"How Trainn creates admin & configuration videos for HR and payroll software",[72,76,79,82,85],{"name":73,"solves":66,"body":74,"comingSoon":75},"Create a Guide","Record offboarding once and get a [step-by-step guide](\u002Fstep-by-step-guide-generator\u002F) the next admin can follow.",false,{"name":77,"solves":56,"body":78,"comingSoon":75},"Guide Step Editor","Add a warning where a level gains salary visibility, and blur names in that screenshot.",{"name":80,"solves":61,"body":81,"comingSoon":75},"Clip-by-clip editor","When access screens change, replace only that clip.",{"name":83,"solves":56,"body":84,"comingSoon":75},"Blur a Spot","Drag-select salaries or names and set how long the blur applies. Automatic blur through [Trainn's AI video agent](\u002Fai-video-agent\u002F) is coming soon.",{"name":86,"solves":61,"body":87,"comingSoon":75},"Guide Export & Sharing Formats","Export access guides as PDF for an audit, or embed them in your help center. Short guides can open in the product as [in-app tutorials](\u002Fin-app-tutorials\u002F).",{"heading":89,"certifications":90,"recordingHeading":94,"recordingPoints":95,"securityLink":99,"baaNotice":100},"Enterprise security, privacy and compliance",[91,92,93],"ISO 27001 certified","SOC 2 Type 2 attested","GDPR compliant","Recording HR & Payroll workflows safely",[96,97,98],"Record admin settings in a demo company with sample staff.","Never show real salaries or leave reasons.","Blur anything real with Blur a Spot before sharing.","[See how Trainn handles security](\u002Fsecurity\u002F)",null,{"variant":102,"metric":100,"headline":103,"metricLabel":100,"outcomes":100,"quote":104,"name":105,"role":106,"company":107,"g2":75,"sourceLabel":100,"sourceUrl":100,"heading":108},"quote","Keeping videos current for a product that changes fast","Our product rapidly evolved with features. Creating sales training videos for our users and admins took a lot of time. Trainn helped organize the entire workflow and made it super simple to create and keep these videos updated.","Sundar V","Head of Product & Customer Success","GTM Buddy","How HR and payroll teams use Trainn",[110,114,117,120],{"type":111,"question":112,"answer":113},"industry","What should admin guides for HR and payroll software cover?","Admin guides for HR and payroll software should cover every setting that changes what other people can see or do, explain the effect of each change before the admin saves it, and be easy for a newly appointed admin to find. Cover:\n\n- **Each admin task, step by step:** set access levels for employees, managers and custom roles, choose who can view and who can edit time off, let someone move people between access levels without extra rights, set up multi-level approvals and end employment and run offboarding.\n- **What each setting changes for everyone else,** with a warning on the steps that grant access or remove it.\n- **Why it matters:** the wrong access level shows a manager everyone's salary.\n- **Safe screenshots.** Employee names and similar details should come from a demo account; Blur a Spot hides anything that slips in.\n- **A starting point for new admins,** because the person who set things up often moves on.\n\nShort admin guides can also open inside your product as [in-app tutorials](\u002Fin-app-tutorials\u002F).",{"type":111,"question":115,"answer":116},"How do you keep admin documentation up to date?","Assign an owner, update only the steps that change, and review admin guides on a schedule. Admin screens in HR and payroll software change less often than everyday screens, which makes outdated admin guides easy to miss:\n\n- **Know what triggers updates,** for example: access options change, permission list changes and security settings change.\n- **Edit single steps.** Trainn's guide editor lets you change one step and its screenshot without recapturing the whole guide.\n- **Keep one link per guide.** The updated version shows everywhere the guide is shared, including help center articles.\n- **Review before admins need them,** for example before a customer's security review or renewal.\n\nSee [how often to update step-by-step guides](\u002Fblog\u002Fhow-often-should-update-step-by-step-guides\u002F).",{"type":111,"question":118,"answer":119},"Should admin settings be explained with videos or step-by-step guides?","Use step-by-step guides for admin tasks people repeat, and short videos for settings that need explaining. Admins usually follow the steps while doing the task, so a written guide with screenshots works best, while a video helps when the effect of a setting isn't obvious:\n\n- **Guide:** repeatable tasks such as “set access levels for employees, managers and custom roles” or “end employment and run offboarding”.\n- **Video:** settings whose effect needs explaining. For example, employee data falls under data protection laws, and auditors ask who sees what.\n- **Both from one recording.** Trainn produces the video and the guide together.\n- **Exportable for reviews.** Admin guides can be exported as PDF and attached to a customer's security review.\n\nTrainn's [step-by-step guide generator](\u002Fstep-by-step-guide-generator\u002F) writes the guide from your recording.",{"type":121,"question":122,"answer":123},"pricing","How much does Trainn cost?","Trainn's Creator plan costs $19 per month and starts with a 3-day free trial. That's long enough to record one real workflow from your HR and payroll software, such as “set access levels for employees, managers and custom roles”, and publish it as a video and a step-by-step guide before you pay.\n\n- **Creator plan:** $19 per month for one creator, with up to 15 videos and guides.\n- **More creators or more content:** compare every plan on the [Trainn pricing page](\u002Fpricing\u002F).",{"acrossHeading":125,"up":126,"across":133,"down":143},"More for HR and payroll software",[127,130],{"text":128,"url":129},"What is a step-by-step guide?","\u002Fblog\u002Fwhat-is-a-step-by-step-guide\u002F",{"text":131,"url":132},"How often should you update step-by-step guides?","\u002Fblog\u002Fhow-often-should-update-step-by-step-guides\u002F",[134,137,140],{"text":135,"url":136},"Product videos and guides for HR and payroll software","\u002Findustries\u002Fhr-payroll\u002F",{"text":138,"url":139},"Implementation & setup guides for HR and payroll software","\u002Findustries\u002Fhr-payroll\u002Fimplementation-guides\u002F",{"text":141,"url":142},"Product training videos for HR and payroll software","\u002Findustries\u002Fhr-payroll\u002Ftraining-videos\u002F",[144,147,150],{"text":145,"url":146},"Step-by-step guide generator","\u002Fstep-by-step-guide-generator\u002F",{"text":148,"url":149},"In-app tutorials","\u002Fin-app-tutorials\u002F",{"text":151,"url":152},"Customer enablement software","\u002Fcustomer-enablement-software\u002F",[154,158],{"@context":155,"@type":156,"name":13,"description":11,"url":12,"datePublished":157,"dateModified":157},"https:\u002F\u002Fschema.org","WebPage","2026-10-25",{"@context":155,"@type":159,"mainEntity":160},"FAQPage",[161,166,169,172],{"@type":162,"name":112,"acceptedAnswer":163},"Question",{"@type":164,"text":165},"Answer","Admin guides for HR and payroll software should cover every setting that changes what other people can see or do, explain the effect of each change before the admin saves it, and be easy for a newly appointed admin to find. Cover:\n\n- Each admin task, step by step: set access levels for employees, managers and custom roles, choose who can view and who can edit time off, let someone move people between access levels without extra rights, set up multi-level approvals and end employment and run offboarding.\n- What each setting changes for everyone else, with a warning on the steps that grant access or remove it.\n- Why it matters: the wrong access level shows a manager everyone's salary.\n- Safe screenshots. Employee names and similar details should come from a demo account; Blur a Spot hides anything that slips in.\n- A starting point for new admins, because the person who set things up often moves on.\n\nShort admin guides can also open inside your product as in-app tutorials.",{"@type":162,"name":115,"acceptedAnswer":167},{"@type":164,"text":168},"Assign an owner, update only the steps that change, and review admin guides on a schedule. Admin screens in HR and payroll software change less often than everyday screens, which makes outdated admin guides easy to miss:\n\n- Know what triggers updates, for example: access options change, permission list changes and security settings change.\n- Edit single steps. Trainn's guide editor lets you change one step and its screenshot without recapturing the whole guide.\n- Keep one link per guide. The updated version shows everywhere the guide is shared, including help center articles.\n- Review before admins need them, for example before a customer's security review or renewal.\n\nSee how often to update step-by-step guides.",{"@type":162,"name":118,"acceptedAnswer":170},{"@type":164,"text":171},"Use step-by-step guides for admin tasks people repeat, and short videos for settings that need explaining. Admins usually follow the steps while doing the task, so a written guide with screenshots works best, while a video helps when the effect of a setting isn't obvious:\n\n- Guide: repeatable tasks such as “set access levels for employees, managers and custom roles” or “end employment and run offboarding”.\n- Video: settings whose effect needs explaining. For example, employee data falls under data protection laws, and auditors ask who sees what.\n- Both from one recording. Trainn produces the video and the guide together.\n- Exportable for reviews. Admin guides can be exported as PDF and attached to a customer's security review.\n\nTrainn's step-by-step guide generator writes the guide from your recording.",{"@type":162,"name":122,"acceptedAnswer":173},{"@type":164,"text":174},"Trainn's Creator plan costs $19 per month and starts with a 3-day free trial. That's long enough to record one real workflow from your HR and payroll software, such as “set access levels for employees, managers and custom roles”, and publish it as a video and a step-by-step guide before you pay.\n\n- Creator plan: $19 per month for one creator, with up to 15 videos and guides.\n- More creators or more content: compare every plan on the Trainn pricing page.",1793008520522]