7 Top Reasons to Switch to a New SaaS LMS

Learn how to switch to a new SaaS LMS in 7 easy steps. Say goodbye to your outdated system and hello to a modern, user-friendly SaaS LMS.

7 Top Reasons to Switch to a New SaaS LMS

Is your old Learning Management System (LMS) holding you back from effectively educating your customers?

It might be time to switch to a new SaaS LMS. One that offers a better user experience, cost-effective solutions, and streamlines your online training.

But don't let the thought of switching LMSs intimidate you!

We've got you covered with 7 easy to follow steps that will make the transition smooth and seamless.

From data migration to training plans, we'll walk you through everything you need to know to say goodbye to your old LMS. It's time you say hello to a new and improved learning platform.

So, get ready to take your customer education to the next level with a modern, user-friendly LMS that truly works for you!

Step 1: Identify Pain Points

The first step in switching to a new SaaS LMS is to identify the pain points of your current system.

What isn't working?

What features are you missing?

What would you like to see in a new system?

By answering these questions, you can create a list of must-have features for your new LMS.

This step helps you ensure that the new LMS you choose addresses the shortcomings of your existing system. Maybe it's poor navigation or limited features that make it challenging to provide excellent online training and development courses.

money and time

Step 2: Research LMS Vendors

The next step is to research different LMS vendors. Look for SaaS LMS providers who offer the features you need and have a good reputation. Check out reviews, ask for recommendations from colleagues, and compare pricing plans.

Make sure the vendor has a user-friendly interface, reliable customer support, and a proven track record of success. By doing thorough research, you can create a shortlist of potential LMS vendors that you can further evaluate.

lms research

Step 3: Evaluate User Experience

Once you've narrowed down your list of potential LMS vendors, evaluate the user experience.

Take a demo of the software and see how easy it is to navigate.

Is it intuitive and user-friendly?

Can you easily upload and organize learning courses?

Is it easy to track progress and view reports?

Choose an LMS with a user interface that's easy to use and matches your customers' needs. By evaluating the user experience, you can ensure that the new LMS will match the needs of your customers and be simple to use.

This step is crucial because if the LMS is difficult to navigate, your customers may become frustrated and lose interest in using it.


Step 4: Plan for Data Migration

One of the most critical steps in switching to a new SaaS LMS is planning for data migration. You need to ensure that all your existing data, including customer information, course content, and assessments, can be migrated to the new LMS.

Make sure your new vendor provides data migration services and has a plan in place for how to migrate the data. By planning for data migration, you can ensure that all your important data is preserved during the transition to the new LMS.

It's also important to ensure that your data is secure during the migration process. Your new vendor should have security protocols in place to protect your data during the transfer.

You should also consider backing up your data before the migration process begins, just in case anything goes wrong during the transfer.

Data migration

Step 5: Develop a Training Plan

To ensure a smooth transition, you need to develop a training plan for your team and customers. Train your administrators on how to use the new LMS. Create guides for customers on how to navigate the new system.

Consider providing a trial period where customers can test out the new LMS before fully switching over. This can help them become familiar with the new interface and prevent any confusion or frustration.

Ensure that the training plan is easy to understand and accessible to everyone who will be using the new LMS.

Training Plan Development

Step 6: Communicate the Change

Communication is essential when switching to a new SaaS LMS. Let your customers and stakeholders know about the change, why it's happening, and how it will benefit them.

Consider holding a town hall meeting or sending out an email with information about the new LMS.

Address any concerns they may have and provide support during the transition period. This will ensure that your customers feel supported throughout the change. It will help minimize any disruption to their learning experience.

Change communication

Step 7: Monitor and Evaluate

Finally, after switching to a new SaaS LMS, it's essential to monitor and evaluate the system's performance. Track customers' progress, review feedback and analyze reports to see how the new LMS is performing.

Use this information to make any necessary adjustments and improve the user experience continually. By continually monitoring and evaluating the new LMS, you can ensure that it remains an effective tool for educating your customers.

In conclusion, switching to a new SaaS LMS can be a game-changer for your training and development programs. By following these 7 steps, you can ensure a smooth transition and take advantage of the many benefits of a modern LMS.

Identify pain points, research LMS vendors, evaluate the user experience, plan for data migration, develop a training plan, communicate the change, and monitor and evaluate the system's performance.

With the right SaaS LMS, you can improve the learning experiences, offer better customer training, streamline online training, and achieve customer training goals.

At Trainn, we aim to help customer education brands reap maximum benefits from their products and services. Our easy-to-use platform enables businesses to create engaging and informative how-to videos in just 5 minutes. It also helps to create full-fledged courses and quizzes that enable customers to learn at their own pace.

Schedule a demo today. Join the leading SaaS companies that trust Trainn and improve your customer education strategy.

Sinduja Krishnakumar

PUBLISHED ON: 4/18/2023